We're Hiring: MIIC Project Advisor
Movement Strategy Center seeks a MIIC Fiscal Sponsor Project Advisor to advise fiscally-sponsored projects (FSPs) in support of their acceleration and growth. Reporting to the Chief Fiscal Sponsored Programs Officer, this position is central to operationalizing MSC’s commitment to transformative movement building.
Full Job Description
Position Overview
Reporting to the Chief Fiscal Sponsored Programs Officer, the primary role of the MIIC Fiscal Sponsor Project Advisor is to advise fiscally-sponsored projects (FSPs) in support of their acceleration and growth. A relational role, the Advisor works with FSP staff leads as well as internal MSC departments to build FSP financial and operational literacy, and enhance their empowerment and organizational management. This position is central to the operationalizing of MSC’s commitment to transformative movement building. The Advisor seeks to understand FSPs’ operations and development goals to inform growth strategies.
The Project Advisor works with the FSP team to provide responsive and effective fiscal sponsorship services. Through collaboration and weekly strategy meetings this team identifies systemic service delivery and capacity building needs as well as growth and impact strategies.
The MIIC Project Advisor:
- Partners with FSPs to meet organizational growth and impact goals
- Manages daily service requests with attention to timely responsiveness
- Provides financial and operational literacy support
- Advises on and supports project business development strategies
- Manages a dashboard of key performance indicators
The Movement Infrastructure Innovation Center (MIIC)
The purpose of the MIIC is to support transformational movement building. The MIIC’s fiscal sponsorship program is a home to visionaries, social entrepreneurs, initiatives and networks. Our innovative movement infrastructure operationalizes social justice methods, BIPOC-centered projects, local and national organizing, and community-based strategies.
About Movement Strategy Center (MSC)
Founded in 2001, Movement Strategy Center’s mission is to cultivate the power necessary to accelerate a just transition from a world of domination, extraction, and violence, where the few live at the expense of the many – to a world of interdependence, liberation and resilience, where the many govern for the benefit of all. MSC centers Black, Indigenous, and people of color intergenerational systems leaders and networks that are committed to transformation and boldly leaning into the future and whose communities are most impacted by extraction, domination, and violence.
MSC understands that transformative movements change the way we think, our structures and systems, the way we live, and even who we are. We recognize that we are whole people, and whole communities, and because the issues and problems we face are interconnected, our systemic solutions and movements must be interconnected as well. The way we achieve our goals and with whom are just as important as our outcomes. We harness our individual and collective strengths from the inside out — engaging together in transformative practices that generate powerful movements grounded in purpose and deep relationships.
MSC’s values and approach are grounded in four elements of transformative movement building: leading with audacious vision and bold purpose; deeply embodying the values at the heart of the vision; building radical and deep connection; and centering that vision, embodiment, and connection to strategically navigate towards the just transition we and our partners seek to achieve.
Core Responsibilities:
Project Advising (40%)
- Build relationships with FSP staff in support of operational needs and growth via emails, phone calls and/or meetings as needed
- Manage a portfolio of FSP projects
- Partner with FSPs to advise on and support nonprofit business development strategies and asset growth
- Meet with FSPs monthly to review financial reports and organizational health
- Provide proactive financial literacy support incl. online systems (Xero, Bill.com)
- Support FSPs’ development and integration of budget planning
- Provide organizational management support and education
- Identify FSP operational literacy barriers and capacity building needs
Operations (40%)
- Manage daily incoming service requests and provide general operational support
- Route incoming FSP questions to appropriate departments and staff
- Proactively support FSP compliance with grant provisions, state and local laws and regulations, MSC FSP policies, and tracking of relevant lobbying activity
- Maintain dashboard of key performance indicators
- Serve as a MIIC finance department’s liaison to FSPs
Team Collaboration (20%)
- Work collaboratively with other team members to develop, define and implement program strategies to achieve significant and scalable impact toward team goals
- Identify emerging trends, opportunities and sustainable initiatives that can be brought into the MIIC environment
- Contribute to MIIC programming, trainings and events
- Provide data analysis and identify growth opportunities for the MIIC
- Attend FSP events or activities
- Represent the MIIC externally in support of business development strategies
- Network with other FSP intermediaries to learn new or effective practices.
- Other tasks as assigned
Supervisory Responsibility
This position does not supervise other employees.
Position Type/Expected hours of work
Standard days and hours of work are Monday through Friday, 9 a.m. to 5 p.m PST. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor.
Travel
No significant travel expected. Occasional domestic travel may be required for meetings and conferences around the Bay Area and nationally. This position can be performed remotely from anywhere though being based in the San Francisco Bay Area is an advantage.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Required Knowledge, Skills and Experience
- A minimum of 5 years experience working and/or actively volunteering in nonprofit, community-based, advocacy or public sector fields
- A minimum of 3 years experience in a leadership role managing operations, finance or development for a nonprofit
- A minimum of 2 years experience in finance and/or accounting, preferably non-profit
- Experience providing innovative and values-based business development strategies
- Passionate about building the capacity of individuals, organizations, networks and sectors towards transformational, strategic and sustainable goals
- Skill in providing capacity building education and trainings
- Strong tech literacy skills, proficiency in Google Suite including Google Sites and utilizing online work productivity tools
- Ability to work independently and in teams, while managing multiple projects with competing timelines
- Fast learner and able to integrate new systems collaboratively
- Ability to work independently and in teams, managing projects with competing timelines
- Strong analytical and critical thinking skills
- Strong oral and written communication skills; ability to present clearly and effectively
- Ability and willingness to adapt to systems, processes, and matrix management
Preferred Qualifications
- Passionate about supporting organizational management and development
- Community Development Corporation or community asset building experience
- Nonprofit Fundraising experience
- Value systems-based design, operational excellence and a network-based ecosystem
- Proactive and data-inspired innovator with strong strategic advising skills
- Experience tracking permissible lobbying activity for advocacy organizations
- Proficient in Xero and Bill.com
- Proficient in Asana and other project management tools
Position Type & Compensation
- Full-time, 100% FTE exempt position
- Annual compensation is offered between $75,000 – $90,000
- MSC’s 100% FTE benefits package includes:
- 20 days vacation leave per year (requires 90 day waiting period before accrual);
- 13 standard holidays and 2 personal days per year;
- 12 sick days per year;
- 1 week paid MSC family and medical leave after one year of service; an additional week of paid leave for each additional year of service, up to 4 weeks;
- Medical, vision, dental for employees and dependents (requires 30 day waiting period and a per paycheck employee contribution);
- 100% employer sponsored basic life, short-term and long-term disability insurance coverage;
- Access to a 403b retirement plan.
- Access to FSA and Commuter Benefits.
Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.
We're Hiring: Operations Assistant
Movement Strategy Center seeks a methodical thinker to work with managers and other staff members to ensure that administrative tasks are completed and function efficiently.
Full Job Description
This is a hybrid position. Remote and On-Site
Core Responsibilities
Admin and Office Support (70%)
- Coordinate distribution of incoming mail and external mailing and shipping when needed
- Answer and direct phone calls/voicemails from the main MSC phoneline
- Enter Org invoices into Bill.com for payment
- Research, identify and vet potential vendors; build and manage vendor relationships and operations contracts
- Monitor General Info Google Suite inbox
- Manage document retention and filing system for organization
- Order general office supplies, and coordinate supply requests
- Coordinate with Historic Central Building Management on office maintenance and equipment requests
- Ensure integrity and efficiency of office functions
Finance Support (20%)
- Manage Daily Mail Log
- Reconciling PEX cards of the Executive Director, Chief of Staff & Admin Ops Manager
- Send out Donor Acknowledgement letters monthly
Misc Projects (10%)
- Provide other office and administrative support as needed
- Work on special projects as assigned
Supervisory Responsibility:
Currently does not supervise other employees.
Expected hours of work:
Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor.
Travel:
No significant travel is expected.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Essential Knowledge, Skills, and Experience
- A minimum of four years of experience in an administrative role;
- Excellent communication and interpersonal skills, both verbal and written;
- Ability to switch between detail-intensive data processing and relationship-based interaction with ease;
- Ability to manage and make progress on multiple projects simultaneously
- Excellent computer skills with a strong understanding of Google Suite and Microsoft Office Suite.
- Dedication to social justice;
- An orientation towards learning and development; willing to learn from mistakes, receive feedback, and give feedback to others.
Position Type and COMPENSATION
- This is a 100% FTE hourly non-exempt position.
- 100% FTE. Gross hourly pay, depending on experience.
- MSC’s 100% FTE benefits package includes:
o 20 days vacation leave per year;
o 12 standard holidays and 2 personal days per year;
o 12 sick days per year;
o 1 week paid MSC family and medical leave after one year of service; an additional week of paid leave for each additional year of service, up to 4 weeks;
o Medical, vision, dental for employees and dependents (requires a 30-day waiting period and a per paycheck employee contribution);
o 100% employer-sponsored basic life, short-term and long-term disability insurance coverage;
o Access to a 403b retirement plan.
o Access to FSA and Commuter Benefits.
Please include a cover letter with your application. Applications missing a cover letter will not be considered.
Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.
Job Type: Full-time
Pay: From
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8-hour shift
Application Question(s):
- This job requires you to submit a cover letter. Please attach your cover letter as an attachment when applying to this role.
Experience:
- demonstrated: 4 years (Preferred)
Work Location: Hybrid. One on-site location & Remote
Job Type: Full-time
Pay: $60,000.00 – $70,000.00 per year
We're Hiring: Executive Assistant
Movement Strategy Center is seeking a dynamic professional to provide administrative support to MSC’s Executive Director (ED), Chief Operating Officer (COO) and executive leadership team along with support for special projects that the ED focuses on to advance the organizational mission and work.
Full Job Description
Position Overview
Reporting to the Executive Director, the primary role of the Executive Assistant is to provide administrative support to MSC’s Executive Director (ED), Chief Operating Officer (COO) and executive leadership team along with support for special projects that the ED focuses on to advance organizational mission and work.
Core Responsibilities
Executive Assistance (50%)
- Support for ED, COO and Board of Directors Committees
- Manage calendars, scheduling & executing meetings from start to finish; selecting a date, inviting appropriate attendees, supporting agenda clarification and follow-ups and next steps
- Serve as principal administrative contact for ED and COO; answer and route: phone calls/phone messages, mail and email messages, and handle wide-range information dissemination
- Special projects & project management as needed (e.g. Organizational Development projects)
- Partner with Chief Advancement Officer and Advancement team to support executive voice, communications, development and relationships with internal and external stakeholders
- Support MSC Executive Teams’ partnerships cultivation including initiating meetings and responding to requests from key partners
- Scheduling and implementing the logistics for Board of Director meetings including Committee meetings
- Support preparation of ED presentations and content for executive team and staff meetings
- Manage and reconcile expense accounts for ED and COO
- Schedule and book travel accommodations for the ED and COO
- Provide file management for the ED and COO
- Other administrative duties as assigned
Agency-wide Administrative Support (35%)
- Under the direction of the COO, work in collaboration with MSC’s administrative team members to support agency-wide logistics, operational needs and other administrative duties as may be assigned
Organizational Change Initiatives, Community Stewardship & Emergent Projects (15%)
- Support organizational change management initiatives and special projects at the direction of the ED and COO
- Support Organizational Culture and Community Stewardship activities such as coordinating staff meetings, leadership team meetings, board meetings, retreats, and community building activities that may interface between staff, board members, the larger community and stakeholders in MSC’s network
- Provide project management support to emergent projects that may arise from the Board Executive Committee and Executive Leadership Team
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Expected hours of work
Standard days and hours of work are Monday through Friday, 9 a.m. to 5 p.m. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor.
Travel
No significant travel expected.
Essential Knowledge, Skills and Experience
- Experience in working with and supporting non-profit social justice organizations and leaders focused on transformative change to make the world more equitable and just;
- Minimum of five years demonstrated experience with executive assistant or special assistant to C-Suite roles, and/or equivalent positions;
- Excellent communication and interpersonal skills, both verbal and written;
- Ability to switch between detail-intensive data processing and relationship-based interaction with ease;
- Ability to manage and make progress on multiple projects simultaneously;
- Experience in supporting change management and organizational development;
- Ability to handle diverse challenges with a calm demeanor and positive outlook with service excellence;
- Ability to hold confidentiality and discretion re: sensitive information to support Executive Team’s work;
- Highly skilled in managing competing priorities;
- Highly motivated and proficient problem solver who anticipates needs and proactively creates solutions in a timely manner in a fast-paced, emergent environment;
- An orientation towards learning and development; willing to learn from mistakes, receive feedback, and know how to properly give feedback to others;
- Ability to communicate and take initiative in asking for help and clarity, and to propose solutions/options. Adaptability and comfort with emergence (i.e. ideas and systems not yet fully developed that responds to dynamic situations) — to partner and pinch hit on emergent projects that arise for the Executive and Leadership Teams;
- Proficiency and excellent computer skills in utilizing Apple and Mac operating systems and products, as well as virtual communication and meeting platforms, database management systems, expense reconciliation systems and other software applications including Google Suite, Microsoft Office Suite, Zoom, Adobe Acrobat Pro, Canva and other design platforms; and
- Experience with online services such as Egnyte, Docusign, Paycom, Airtable and Asana is preferred but not required
Position Type and Compensation
- Full-time, 100% FTE, exempt position. Annual compensation is offered between $70-90K
- MSC’s 100% FTE benefits package includes:
- 20 vacation days leave accrual per year (15 days in the first year of employment due to a mandatory 3 month waiting period before accrual begins)
- 12 standard holidays, and 2 personal days per year (Personal days are designated as your birthday and hire date anniversary, and need to be used on these dates as required by CA time off laws)
- 12 sick days leave accrual per year
- 1-week paid MSC family and medical leave after one year of service (to be integrated with available state benefits); an additional week of paid leave for each additional year of service, up to 4 weeks
- Medical, vision, dental, life and disability insurance coverage for employees and their dependents (the enrollment eligible date is first of the month following 30 days of employment)
Employee contribution is required and further details will be provided upon hire
- Access to FSA and Commuter Benefits
- Opportunity to participate in an employer sponsored 403b retirement plan
Please include a cover letter with your application.
Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.
Job Type: Full-time, Hybrid
Based in Oakland, CA
Pay: $70,000.00 – $90,000.00 per year