We're Hiring:
Human Resource Generalist

Movement Strategy Center seeks a Human Resource Generalist responsible for administering various key HR functions. The HR Generalist reports to the Director of HR, working in tandem to ensure employment law compliance in payroll preparation and processing and changes in employee relationships.

Job Details
Movement Strategy Center – Oakland, CA
Remote Type: Hybrid
Position Type: Full-time
Salary Range: $70,000–$81,000
Job Shift: Day

POSITION OVERVIEW

About Movement Strategy Center (MSC)

Movement Strategy Center understands that transformative movements change the way we think, our structures and systems, the way we live, and even who we are. In this moment of extraordinary challenge, our world needs people and movements who are ready to stretch the boundaries of what anyone has imagined we can do. MSC works with individuals, teams, networks, and alliances, in partnership with a broader Transitions Community, to deepen and accelerate the transition from a world of domination and extraction to a world of resilience, regeneration, and interdependence.

Position Overview

The HR Generalist is a crucial member of the HR team. This role is responsible for the administration of various key HR functions. The position carries out responsibilities in the following functional areas: payroll preparation and processing, changes in employee relationships, leaves of absence management, and employee separations and terminations. This role works in tandem with the Director of HR to ensure employment law compliance in the areas noted above. This role works in deep partnership with, and supports the activities of the HR Coordinator and the Benefits and HR Analytics Specialist. The HR Generalist works collaboratively as a part of the HR Team, and reports to the Director of HR.

Core Responsibilities

Payroll and HRIS Management (70%)

  • Manage semi-monthly payroll process: processes payroll update requests, updates payroll records, creates payroll files, runs payroll with finance approval. Keeps the Director informed about any issues/concerns.
  • Manage temporary and seasonal weekly payroll process: processes payroll update requests, updates payroll records, creates payroll files, runs payroll with finance approval. Keeps the Director informed about any issues/concerns.
  • Manage change in relationship requests and implements payroll adjustments.
  • Research and resolve payroll issues.
  • Manage the processing of IRS & state withholding and garnishment orders, wage audits, unemployment claims and employment verification requests for employees, with support from the HR Coordinator as needed.
  • Supports year-end process, such as W2s and ACA reporting.
  • Attend Paycom seminars and stay up-to-date on system functionality updates and new features.
  • Prepare payroll and employee data related reports as needed.

Employment Separations (15%)

  • Process employee terminations: conducts exit interviews, final checks processing/distribution, and Paycom data maintenance. Maintains good communication with the Coordinator andDirector about employee terminations.

Data Management & Maintenance (5%)

  • Maintain and perform quality control of personnel data in the HRIS (Paycom) to ensure accuracy.
  • Support the Team readiness for annual organizational audit.
  • Manage maintenance and accuracy of the Employee Resource site.
  • Partner with the Benefits and HR Analytics Specialist on various data projects involving payroll and change in relationship data.

Benefits Administration (5%)

  • Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner. Attends unemployment hearings when necessary.
  • Lead the processing & administration of all leave-of-absence requests and disability paperwork: medical, personal, disability, etc. Coordinate the employee payments with EDD or other state agencies.
  • Support the Benefits and HR Analytics Specialist in processing and administration of employee deductions.

Other (5%)

  • Participate in developing team goals, objectives and systems.
  • Participate in process improvement initiatives across the department.
  • Other duties as assigned.

Supervisory Responsibility

This position does not supervise other employees.

Expected hours of work

Standard days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Travel

No significant travel expected.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Essential Knowledge, Skills and Experience

  • Bachelor’s degree in human resources or related field of study, or equivalent work experience;
  • A minimum of three years of experience in Human Resource Generalist role;
  • Excellent communication and interpersonal skills, both verbal and written;
  • Ability to switch between detail-intensive data processing and relationship-based interaction with ease;
  • Ability to manage and make progress on multiple projects simultaneously;
  • Ability to handle diverse challenges with a calm demeanor and positive outlook and be oriented towards excellence in service;
  • Excellent computer skills: Knowledge of Human Resources Information Systems (HRIS) and Online Payroll platforms, adept in Google Suite and Microsoft Office Suite, etc.;
  • Dedication to social justice;
  • An orientation towards learning and development; willing to learn from mistakes, receive feedback, and give feedback to others.

Position Type and COMPENSATION

  • This is a 100% FTE, exempt position. Annual compensation $70,000- $81,000
  • MSCs 100% FTE benefits package includes:
  • 20 vacation days leave accrual per year (15 days in the first year of employment due to a mandatory 3 month waiting period before accrual begins)
  • 13 standard holidays, and 2 personal days per year (Personal days are designated as your birthday and hire date anniversary, and need to be used on these dates as required by CA time off laws)
  • 12 sick days leave accrual per year
  • 1-week paid MSC family and medical leave after one year of service (to be integrated with available state benefits); an additional week of paid leave for each additional year of service, up to 4 weeks.
  • Medical, vision, dental, life and disability insurance coverage for employees and their dependents (the enrollment eligible date is first of the month following 30 days of employment). Employee contribution is required and further details will be provided upon hire
  • Access to FSA and Commuter Benefits
  • Opportunity to participate in an employer sponsored 403b retirement plan

Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.

Apply here.


We're Hiring:
Director of Community Investment Initiatives

Movement Strategy Center seeks a Director of Community Investment Initiatives with a strong customer service mentality and understanding of intermediary work with foundations to join our team. The Director will report to the Chief Advancement Officer and will be the lead staff for the administration of philanthropic re-granting partnership services.

Job Details
Movement Strategy Center – Oakland, CA

POSITION OVERVIEW

MSC seeks a Director of Community Investment Initiatives with a strong customer service mentality and understanding of intermediary work with foundations, to join our Advancement team. The Director will report to the Chief Advancement Officer and will be the lead staff for the administration of philanthropic re-granting partnership services.The Director will also offer high-quality, proactive, and responsive support to the philanthropic interests of MSCs current and prospective partners in this regard; partners include private philanthropic, corporate and individual supporters as well as community based organizations.

This is a full time and remote-based (US-only) role that has room for professional growth in an evolving organization.

ABOUT MOVEMENT STRATEGY CENTER

Founded in 2001, Movement Strategy Center over the last two decades has been a social and environmental justice incubator, serving as a movement hub for both housing visionaries and emergent networks, and providing core intermediary functions to advance ecosystem-wide impact: resourcing a robust and maturing ecosystem of leaders, networks, and projects, and offering core infrastructure support through fiscal sponsorship and philanthropic services.

In recent years, MSCs in-house incubation efforts have focused on cross-sector movement building to cultivate the power necessary to accelerate a just transition from a world of domination, extraction, and violence, where the few live at the expense of the many to a world of interdependence, liberation and resilience, where the many govern for the benefit of all. MSC centers Black, Indigenous, and people of color intergenerational systems leaders and networks that are committed to transformation and boldly leaning into the future and whose communities are most impacted by extraction, domination, and violence.

MSC understands that transformative movements change the way we think, our structures and systems, the way we live, and even who we are. We recognize that we are whole people, and whole communities, and because the issues and problems we face are interconnected, our systemic solutions and movements must be interconnected as well. The way we achieve our goals and with whom are just as important as our outcomes.

DUTIES AND RESPONSIBILITIES:

  • Design, create, manage and document robust philanthropic regranting and community investment initiatives
  • Lead donor education and engagement about best equitable practices in philanthropy and in areas of alignment with MSCs work.
  • Lead the development of strategies and appropriate systems and structures for new areas of philanthropic engagement, act as a thought partner to internal and external leaders and team members.
  • Act as the lead staff for the contracting phase of a service engagement, point of contact for MSCs legal and compliance teams during negotiations
  • Maintain awareness of the goals and strategies of MSCs established thematic programs, and exploring and nurturing synergies among and between the thematic programs, Advancement team, and the Executive team.
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • 4 7 years of experience working in philanthropy and/or grant making.
  • 3+ years of experience supporting donor advised funds, individual philanthropists or high-net-worth donors
  • Understands and values social justice, including racial and gender equity as an organizational operating principle and is committed to continued learning on issues related to race, gender, equity, diversity, inclusion, and belonging.
  • Well-organized; a creative self-starter, capable of handling multiple tasks, establishing priorities, and meeting deadlines.
  • Passion for the organizations mission with a desire to be an ambassador
  • Proven leadership and team management skills
  • Expert written and verbal communication skills
  • Excellent interpersonal skills and able to collaborate effectively
  • Comfort with remote work software and a tech-centric approach to work. We use Google Drive, Airtable, and Slack
  • Experience with database management
  • Experience with grant management and grant program design
  • Experience in or understanding of collaborative or participatory grant making is a plus.

POSITION TYPE & COMPENSATION 

  • Full-time, 100% FTE, exempt position.
  • Annual compensation is offered between $105,000 – $120,000
  • MSCs 100% FTE benefits package includes:
    • 20 days vacation leave per year (requires 90 day waiting period before accrual);
    • 13 standard holidays and 2 personal days per year;
    • 12 sick days per year;
    • 1 week paid MSC family and medical leave after one year of service; an additional week of paid leave for each additional year of service, up to 4 weeks;
    • Medical, vision, dental for employees and dependents (requires 30 day waiting period and a per paycheck employee contribution)
    • 100% employer sponsored basic life, short-term and long-term disability insurance coverage;
    • Access to a 403b retirement plan.
    • Access to FSA and Commuter Benefits.

Expected hours of work

Standard days and hours of work are Monday through Friday, 9 am to 5 pm PST. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor.

Travel

Travel is not expected to be more than 5-10%, proximity to a major airport is desirable.

Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.

Apply here.


We're Hiring:
Operations Assistant

Movement Strategy Center seeks a methodical thinker to work with managers and other staff members to ensure that administrative tasks are completed and function efficiently.

Full Job Description

This is a hybrid position. Remote and On-Site

Core Responsibilities

Admin and Office Support (70%)

  • Coordinate distribution of incoming mail and external mailing and shipping when needed
  • Answer and direct phone calls/voicemails from the main MSC phoneline
  • Enter Org invoices into Bill.com for payment
  • Research, identify and vet potential vendors; build and manage vendor relationships and operations contracts
  • Monitor General Info Google Suite inbox
  • Manage document retention and filing system for organization
  • Order general office supplies, and coordinate supply requests
  • Coordinate with Historic Central Building Management on office maintenance and equipment requests
  • Ensure integrity and efficiency of office functions

Finance Support (20%)

  • Manage Daily Mail Log
  • Reconciling PEX cards of the Executive Director, Chief of Staff & Admin Ops Manager
  • Send out Donor Acknowledgement letters monthly

Misc Projects (10%)

  • Provide other office and administrative support as needed
  • Work on special projects as assigned

Supervisory Responsibility:

Currently does not supervise other employees.

Expected hours of work:

Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor.

Travel:

No significant travel is expected.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Essential Knowledge, Skills, and Experience

  • A minimum of four years of experience in an administrative role;
  • Excellent communication and interpersonal skills, both verbal and written;
  • Ability to switch between detail-intensive data processing and relationship-based interaction with ease;
  • Ability to manage and make progress on multiple projects simultaneously
  • Excellent computer skills with a strong understanding of Google Suite and Microsoft Office Suite.
  • Dedication to social justice;
  • An orientation towards learning and development; willing to learn from mistakes, receive feedback, and give feedback to others.

Position Type and COMPENSATION

  • This is a 100% FTE hourly non-exempt position.
  • 100% FTE. Gross hourly pay, depending on experience.
  • MSC’s 100% FTE benefits package includes:

o 20 days vacation leave per year;

o 12 standard holidays and 2 personal days per year;

o 12 sick days per year;

o 1 week paid MSC family and medical leave after one year of service; an additional week of paid leave for each additional year of service, up to 4 weeks;

o Medical, vision, dental for employees and dependents (requires a 30-day waiting period and a per paycheck employee contribution);

o 100% employer-sponsored basic life, short-term and long-term disability insurance coverage;

o Access to a 403b retirement plan.

o Access to FSA and Commuter Benefits.

Please include a cover letter with your application. Applications missing a cover letter will not be considered.

Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.

Job Type: Full-time

Pay: From

Benefits:

  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8-hour shift

Application Question(s):

  • This job requires you to submit a cover letter. Please attach your cover letter as an attachment when applying to this role.

Experience:

  • demonstrated: 4 years (Preferred)

Work Location: Hybrid. One on-site location & Remote

Job Type: Full-time

Pay: $60,000.00 – $70,000.00 per year

Apply here.


We're Hiring:
Executive Assistant

Movement Strategy Center is seeking a dynamic professional to provide administrative support to MSC’s Executive Director (ED), Chief Operating Officer (COO) and executive leadership team along with support for special projects that the ED focuses on to advance the organizational mission and work.

Full Job Description

Position Overview

Reporting to the Executive Director, the primary role of the Executive Assistant is to provide administrative support to MSC’s Executive Director (ED), Chief Operating Officer (COO) and executive leadership team along with support for special projects that the ED focuses on to advance organizational mission and work.

Core Responsibilities

Executive Assistance (50%)

  • Support for ED, COO and Board of Directors Committees
  • Manage calendars, scheduling & executing meetings from start to finish; selecting a date, inviting appropriate attendees, supporting agenda clarification and follow-ups and next steps
  • Serve as principal administrative contact for ED and COO; answer and route: phone calls/phone messages, mail and email messages, and handle wide-range information dissemination
  • Special projects & project management as needed (e.g. Organizational Development projects)
  • Partner with Chief Advancement Officer and Advancement team to support executive voice, communications, development and relationships with internal and external stakeholders
  • Support MSC Executive Teams’ partnerships cultivation including initiating meetings and responding to requests from key partners
  • Scheduling and implementing the logistics for Board of Director meetings including Committee meetings
  • Support preparation of ED presentations and content for executive team and staff meetings
  • Manage and reconcile expense accounts for ED and COO
  • Schedule and book travel accommodations for the ED and COO
  • Provide file management for the ED and COO
  • Other administrative duties as assigned

Agency-wide Administrative Support (35%)

  • Under the direction of the COO, work in collaboration with MSC’s administrative team members to support agency-wide logistics, operational needs and other administrative duties as may be assigned

Organizational Change Initiatives, Community Stewardship & Emergent Projects (15%)

  • Support organizational change management initiatives and special projects at the direction of the ED and COO
  • Support Organizational Culture and Community Stewardship activities such as coordinating staff meetings, leadership team meetings, board meetings, retreats, and community building activities that may interface between staff, board members, the larger community and stakeholders in MSC’s network
  • Provide project management support to emergent projects that may arise from the Board Executive Committee and Executive Leadership Team

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Expected hours of work

Standard days and hours of work are Monday through Friday, 9 a.m. to 5 p.m. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor.

Travel

No significant travel expected.

Essential Knowledge, Skills and Experience

  • Experience in working with and supporting non-profit social justice organizations and leaders focused on transformative change to make the world more equitable and just;
  • Minimum of five years demonstrated experience with executive assistant or special assistant to C-Suite roles, and/or equivalent positions;
  • Excellent communication and interpersonal skills, both verbal and written;
  • Ability to switch between detail-intensive data processing and relationship-based interaction with ease;
  • Ability to manage and make progress on multiple projects simultaneously;
  • Experience in supporting change management and organizational development;
  • Ability to handle diverse challenges with a calm demeanor and positive outlook with service excellence;
  • Ability to hold confidentiality and discretion re: sensitive information to support Executive Team’s work;
  • Highly skilled in managing competing priorities;
  • Highly motivated and proficient problem solver who anticipates needs and proactively creates solutions in a timely manner in a fast-paced, emergent environment;
  • An orientation towards learning and development; willing to learn from mistakes, receive feedback, and know how to properly give feedback to others;
  • Ability to communicate and take initiative in asking for help and clarity, and to propose solutions/options. Adaptability and comfort with emergence (i.e. ideas and systems not yet fully developed that responds to dynamic situations) — to partner and pinch hit on emergent projects that arise for the Executive and Leadership Teams;
  • Proficiency and excellent computer skills in utilizing Apple and Mac operating systems and products, as well as virtual communication and meeting platforms, database management systems, expense reconciliation systems and other software applications including Google Suite, Microsoft Office Suite, Zoom, Adobe Acrobat Pro, Canva and other design platforms; and
  • Experience with online services such as Egnyte, Docusign, Paycom, Airtable and Asana is preferred but not required

Position Type and Compensation

  • Full-time, 100% FTE, exempt position. Annual compensation is offered between $70-90K
  • MSC’s 100% FTE benefits package includes:
  • 20 vacation days leave accrual per year (15 days in the first year of employment due to a mandatory 3 month waiting period before accrual begins)
  • 12 standard holidays, and 2 personal days per year (Personal days are designated as your birthday and hire date anniversary, and need to be used on these dates as required by CA time off laws)
  • 12 sick days leave accrual per year
  • 1-week paid MSC family and medical leave after one year of service (to be integrated with available state benefits); an additional week of paid leave for each additional year of service, up to 4 weeks
  • Medical, vision, dental, life and disability insurance coverage for employees and their dependents (the enrollment eligible date is first of the month following 30 days of employment)

Employee contribution is required and further details will be provided upon hire

  • Access to FSA and Commuter Benefits
  • Opportunity to participate in an employer sponsored 403b retirement plan

Please include a cover letter with your application.

Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.

Job Type: Full-time, Hybrid

Based in Oakland, CA

Pay: $70,000.00 – $90,000.00 per year

Apply here.