Enhancing Contracts & Grants Compliance for Strategic Impact

Movement Strategy Center (MSC) is seeking a Program Contracts & Grants Compliance Manager responsible for ensuring the development, implementation, and maintenance of review, evaluation, monitor, and tracking of contract and grant-related activities to ensure compliance with contract, grant and 501C3 and 501C4 laws, and state laws where activities occur.

ABOUT MOVEMENT STRATEGY CENTER

Movement Strategy Center understands that transformative movements change the way we think, the way we organize structures and systems, the way we live, and even who we are. In this moment of extraordinary challenge, our world needs people and moments who are ready to stretch the boundaries of what anyone has imagined we can do. MSC works with individuals, teams, networks, and alliances, in partnership with a broader Transitions Community, to deepen and accelerate the transition from a world of domination and extraction to a world of resilience, regeneration, and interdependence.

Movement Strategy Center operates three distinct programs, which include 1) comprehensive fiscal sponsorship of non-profit organizations, 2) philanthropic regranting and strategy development partnerships, and 3) research, innovation design, and facilitation to support power-building and transformative shifts in front-line marginalized and communities of color.

MSC has a core budget of $8MM and an additional $50MM in its fiscal sponsorship program with 35 active organizations. The total staff (including those in the fiscal sponsorship program) is approximately 200. MSC is located in downtown Oakland, California, with the possibility of being a remote position.

POSITION OVERVIEW

The Compliance Team reports to the Chief Operating Officer and ensures compliance with all government, 501c4, and 501c3 grant-related regulations, policies, and procedures for the Movement Strategy Center (MSC). It is composed of the Program Contracts and Grants Compliance Manager and the Federal Program and Contracts Compliance Manager. The Program Contracts and Grants Compliance Manager will work closely with fiscally sponsored projects and project advisors that comprise the Movement Infrastructure Innovation Center, advancement, human resource, and finance team members to ensure the development, implementation, and maintenance of review, evaluation, monitor, and tracking of contract and grant-related activities to ensure compliance with contract, grant and 501C3 and 501C4 laws, and state laws where activities occur.

The Program Contracts and Grant Compliance Manager serves to:

  1. Develop and implement a grant compliance program for Movement Strategy Center including government, 501c4, 501c3 grant management
  2. Directly prepare for approval organizational and consulting agreements
  3. Assist with contract and grant application and monitoring process
  4. Oversee the development and submission of contract progress and grant reports and ensure compliance with reporting deadlines and requirements.

Core Responsibilities (80%):

  • Collaborate in the development and implementation of a cross-departmental government, 501c3, and 501c4 grant compliance program for Fiscally sponsored projects at the Movement Strategy Center.
    Build alignment with project advisors FSP project directors, and MSC core staff to develop and submit grant applications and contracts
  • Review grant applications and grant or contract award letters to ensure compliance with legal requirements relative to 501C3 and 501C4 rules governing funding requirements and their structures (i.e. grant or contract) to meet the needs of the program.
  • Manage the grant and contract award process, including monitoring and tracking award status, ensuring timely and accurate reporting, and addressing any issues that arise.
    Oversee the development and submission of grant reports and contracts and ensure compliance with reporting deadlines and requirements.
  • Develop radical relationships with project directors and the core team members to ensure compliance with grant and objectives and requirements.
  • Conduct regular monitoring and audits to ensure legal compliance requirements.
  • Identify and address areas of non-compliance and develop and implement corrective action plans as needed.Partner with project advisors who serve as the primary point of contact for FSP grant-related inquiries from funding agencies, program officers, and other stakeholders in resolving complex issues.
  • Maintain a deep understanding of grant regulations, policies, and procedures and communicate changes to relevant staff members.
  • Partner with the Finance team to ensure that grant and contract related financial reports are in alignment approved contract and grant budgets.
  • Collaborate across departments to develop and deliver people centered training and educational materials on grant compliance for MSC staff and fiscally sponsored projects.
  • Maintain the internal databases with accurate contract and grant information.
  • Evaluate internal contract and grant related processes and make improvements.

Team Collaboration (20%)

  • Work collaboratively with other team members to develop, define and implement program strategies to achieve significant and scalable impact toward team goals.
  • Identify emerging trends and opportunities.
  • Contribute to MIIC programming, trainings and events.
  • Provide data analysis and identify growth opportunities.
  • Attend FSP events or activities

Supervisory Responsibility

This position does not supervise other employees.

Position Type/Expected hours of work

Standard workdays and hours are Monday through Friday, 9 a.m. to 5 p.m. PST. The daily schedule is flexible within this time frame and will be decided in consultation with the supervisor.

Travel

Occasional domestic travel may be required for team retreats, meetings, and conferences. This position can be performed remotely from anywhere in the USA, but access to a major airport is helpful.

This job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Knowledge, Skills and Experience

  • 5 years of experience in grant compliance, preferably in a non-profit organization or gov agency.
  • Strong knowledge of state and local government contracting and compliance experience with a preference for California experience grant regulations, policies, and procedures.
  • Strong attention to detail and ability to identify and address areas of non-compliance.
  • Ability to build strong relationships with funders and other stakeholders.
  • Fast learner and able to integrate new systems collaboratively.
  • Ability to work independently and in teams, managing projects with competing timelines.
  • Strong analytical and critical thinking skills.
  • Strong oral and written communication skills; ability to present clearly and effectively

Preferred Qualifications

  • 3 years experience working and/or actively volunteering in nonprofit, community- based, advocacy or public sector(s)
  • Project management skills
  • Experienced with entry level accounting practices
  • Experienced with basic human resources and risk management compliance practices
  • Experience tracking permissible lobbying activity for advocacy organizations

Benefits

  • 100% FTE, salaried exempt position. Annual gross pay is $70,000–110,000.
  • MSC’s 100% FTE benefits package includes:
    • 20 days vacation leave per year (requires 90 day waiting period before accrual);
    • 12 standard holidays and 2 personal days per year;
    • 12 sick days per year;
    • Up to 12 weeks of family paid leave, no tenure required (medically required).
    • ‘Medical, vision, dental for employees and dependents (Eligible the first day of the following month from date of hire and requires a per pay period employee contribution).
    • 100% employer sponsored basic life, short-term and long-term disability insurance coverage.
    • Access to a 403b retirement plan.
    • Access to FSA plan.

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