We're Hiring:
Executive Assistant

Apply Now >

POSITION OVERVIEW       

Reporting to the Chief of Staff, the primary role of the Executive Assistant is to provide administrative support to MSC’s Executive Director (ED) and executive leadership team along with support for special projects that the ED focuses on to advance organizational mission and work. This position will also administratively support the Board of Directors of the organization.

This is a full time and hybrid (US-only) role that has room for professional growth in an evolving organization.

ABOUT MOVEMENT STRATEGY CENTER

Founded in 2001, Movement Strategy Center over the last two decades has been a social and environmental justice incubator, serving as a movement hub for both housing visionaries and emergent networks, and providing core intermediary functions to advance ecosystem-wide impact: resourcing a robust and maturing ecosystem of leaders, networks, and projects, and offering core infrastructure support through fiscal sponsorship and philanthropic services.

In recent years, MSC’s in-house incubation efforts have focused on cross-sector movement building to cultivate the power necessary to accelerate a just transition from a world of domination, extraction, and violence, where the few live at the expense of the many – to a world of interdependence, liberation, and resilience, where the many govern for the benefit of all. MSC centers on Black, Indigenous, and people of color intergenerational systems leaders and networks that are committed to transformation and boldly leaning into the future and whose communities are most impacted by extraction, domination, and violence.

MSC understands that transformative movements change the way we think, our structures and systems, the way we live, and even who we are. We recognize that we are whole people, and whole communities, and because the issues and problems we face are interconnected, our systemic solutions and movements must be interconnected as well. The way we achieve our goals and with whom are just as important as our outcomes.

DUTIES AND RESPONSIBILITIES:

Executive Assistance (50%)

• Provide administrative support to the ED and Board of Directors Committees

• Manage calendars, schedule & execute meetings from start to finish including: selecting a date, inviting appropriate attendees, supporting agenda clarification and follow-ups, and logistical next steps

• Serve as a principal administrative contact for the ED; answer and route phone calls/phone messages, snail mail and email messages, and handle a wide-range of information dissemination to multiple constituents

• Provide support on special projects & manage projects as delegated and requested from the leadership team (e.g., Organizational Development projects)

• Partner with the Chief Advancement Officer and Advancement team to support executive messaging, communications, fundraising/development and relationships with internal and external stakeholders

• Support MSC Executive Teams’ partnerships cultivation including initiating meetings and responding to requests from key partners

• Schedule and implement the logistics for Board of Director meetings including Committee meetings

• Work closely with the ED to support the preparation of presentation material and content for executive team and staff meetings

• Manage and reconcile expense accounts for the ED.

• Schedule and book travel accommodations for the ED.

• Provide file management for the ED. 

• Other administrative duties as assigned.

 Agency-wide Administrative Support (35%)

• Work in collaboration with MSC’s administrative team members to support agency-wide logistics, operational needs and other administrative duties as assigned

 Organizational Change Initiatives, Community Stewardship & Emergent Projects (15%)

• • Support organizational change management initiatives and special projects at the direction of the ED.
    
  • Support Organizational Culture and Community Stewardship activities such as coordinating staff meetings, leadership team meetings, board meetings, retreats, and community building activities that may interface between staff, board members, and the larger community and stakeholders in MSC’s network
  • Provide project management support to emergent projects that may arise from the Board Executive Committee and Executive Leadership Team

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience in working with and supporting non-profit social justice organizations and leaders focused on transformative change to make the world more equitable and just
• Minimum of five years demonstrated experience with executive assistant or special assistant to C-Suite roles, and/or equivalent positions
• Excellent communication and interpersonal skills, both verbal and written
• Ability to switch between detail-intensive data processing and relationship-based interaction with ease

• Ability to manage and make progress on multiple projects simultaneously

• Experience in supporting change management and organizational development

• Ability to handle diverse challenges with a calm demeanor and positive outlook with service excellence

• Ability to hold confidentiality and discretion re: sensitive information to support Executive Team’s work

• Highly skilled in managing competing priorities

• Highly motivated and proficient problem solver who anticipates needs and proactively creates solutions in a timely manner in a fast-paced, emergent environment

• An orientation towards learning and development; willing to learn from mistakes, receive feedback, and know how to properly give feedback to others

• Ability to communicate and take initiative in asking for help and clarity, and to propose solutions/options. Adaptability and comfort with emergence (i.e., ideas and systems not yet fully developed that respond to dynamic situations) projects and programs to successfully partner and pinch hit on work that arises from the Executive and Leadership Teams

• Strong proficiency and excellent computer skills in utilizing Apple and Mac operating systems and products, as well as virtual communication and meeting platforms, database management systems, expense reconciliation systems and other software applications including Google Suite, Microsoft Office Suite, Zoom, Adobe Acrobat Pro, Canva and other design platforms

• Prior experience with online services such as Egnyte, DocuSign, Paycom, Airtable and Asana is preferred but not required

EXPECTED HOURS OF WORK

Standard days and hours of work are Monday through Friday, 9 a.m. to 5 p.m., PST. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor.

TRAVEL

No significant travel expected.

Position Type & Compensation

• Full-time, 100% FTE, exempt position.

• Annual compensation is offered between $70,000 – $90,000

• MSC’s 100% FTE benefits package includes:

  • 20 days vacation leave per year (requires 90 day waiting period before accrual);

  • 13 standard holidays and 2 personal days per year;

  • 12 sick days per year;

  • 1 week paid MSC family and medical leave after one year of service; an additional week of paid leave for each additional year of service, up to 4 weeks;

  • Medical, vision, dental for employees and dependents (requires 30 day waiting period and a per paycheck employee contribution);

  • 100% employer sponsored basic life, short-term and long-term disability insurance coverage;

  • Access to a 403b retirement plan.

  • Access to FSA and Commuter Benefits

Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.

Apply Now >